Voluntech Toolkit: a daily ally for youth volunteering

Working with young volunteers today means jumping constantly between emails, social media, spreadsheets, and last‑minute messages. It is easy to feel that tools multiply, but time does not. The Voluntech Toolkit was created precisely to make that easier.

Behind this toolkit are the partner organizations of the Voluntech project, teams that have been coordinating youth volunteering for years. They have selected tools they actually use in their daily work, tested in real projects and with real volunteers. The toolkit is available in several languages, so teams from different countries can use it comfortably and share a common digital approach.

One toolkit, seven real needs

Instead of offering “one more list of apps”, the toolkit is organized around the situations that organizations face every week:

●       Communication and promotion: Need to announce a call for volunteers on Instagram this afternoon? With Canva, Instagram Business and Meta Business Suite you can design a post, schedule it and see how it performs, all in a few clicks.

●       Internal management and organization: Tasks for the fair on Saturday, who brings what, deadlines… Tools like Trello, Google Workspace or ClickUp help keep everything in one place so nothing depends on one person’s memory.

●       Recruiting and engagement: Instead of receiving applications scattered in emails and messages, you can centralize them through Jotform, use LinkedIn for Nonprofits to reach new profiles and share a Google Calendar to keep everyone updated.

●       Training: When you want volunteers to feel prepared before an activity, Moodle, Kahoot and Genially allow you to create short, interactive trainings that they can complete from their phone.

●       Event management: For online info sessions or hybrid events, Eventbrite, Zoom Meetings and Google Calendar make it easier to register, send reminders and share links without chaos.

●       Collaboration and networking: If your team is spread across different locations, Slack, Padlet and Miro help you keep conversations, ideas and materials accessible, without endless email chains.

●       Analysis and strategy: With MindMeister, FigJam and Google Looker Studio you can map ideas, plan new actions and visualize data to explain your impact to boards, funders or partners.

Learn at your own pace

You do not need to be “techy” to use this toolkit. Each category comes with templates and video tutorials that show, step by step, how to start. You can watch a short video, try a small change in your next activity and, little by little, integrate new tools into your routine.

The idea is not to use everything at once, but to choose what makes sense for your organization right now and grow from there.